Our contact details:
Name: Rachel Wayte
Address: Manchester, UK
The type of personal information we collect
We currently collect and process the following information:
-Name, e-mail address, phone number
-Payment Information - payment card details are not stored on our systems
-Cookies - Cookies are text files placed on your computer to collect standard internet log information and visitor behaviour information e.g. how long visitors stay on our website. This information is used to track visitor use of the website and to compile statistical reports on website activity.
For further information visit www.google.com/policies/technologies/cookies
-You can set your browser not to accept cookies and the above website tell you how to remove cookies from your browser. However, in a few cases, some of our website features may not function as a result.
How we get the personal information and why we have it
Most of the personal information we process is provided to us directly by you for one of the following reasons:
-You joined our mailing list
-You became a private client
-You joined a workshop/event or challenge that we were running
We use the information that you have given us in order to send you news, mailing letters, information regarding any trainings, courses, programmes that you have bought. Send you additional information related to your product and/or service Market to our mailing list or continue to send emails to our clients after the original transaction has occurred.
We will not share your information with any third parties for the purpose of direct marketing
We use data processors who are third parties to provide elements of services for us. They will not share your information with any organisation apart from us and will hold your information securely.
Contacting us via Social Media
If you send us a private or direct message via social media the message will be archived within the social media platform it was sent to unless you request its deletion. It will not be shared with any other organisations.
Use of VTC - Video Teleconferencing Companies.
Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:
Your consent. You are able to remove your consent at any time. You can do this by contacting rachel (at) rachelwayte.com
FOR CLIENTS HAVING 1:1 Private Sessions
The purpose of processing client data For any clients having personal 1:1 healing/therapy/coaching in order to provide you with the best possible service, I will need to ask and keep personal information about you. I will only use this for my own practice. I will NOT share your information with anyone else without explaining why is it necessary and getting your explicit consent.
The information I hold is your name, email address, phone number, details of any health concerns. During our session your medical history and personal life history discussed and we take notes.
How long I will keep your data for
I will keep your information for a minimum of 7 years according to the recommendation of our insurance company as per below
The records shall be kept for at least a minimum of 7 years following the last occasion on which a treatment was given. - Record Keeping Condition 14c
How we store your personal information
Your information is securely stored on a 3rd party provider, Any personal notes I take about our sessions are stored on my computer which is password protected and only contain your initials so that you cannot be identified. Your personal information (name. Email address & initial health questionnaire) is also stored on Movement Formula Inc platform. Their privacy statement can be found here https://movementformula.com/policy
As stated above we keep your personal information for a minimum of 7 years following the last occasion of your session. We will then dispose your information by deleting from our files and shredding any paper work.
Your data protection rights
Under data protection law, you have rights including:
Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at rachel (at )rachelwayte.com if you wish to make a request.
Please note that if you don’t agree to me keeping records of information about you, or if you don’t allow me to use the information in the way I need for our sessions, then I may not be able to treat you. I have to keep your records for a certain period as explained, which may mean that if you ask me to erase any details about you, I may not be able to and have to keep them until the required period has passed
How to complain
If you have any concerns about our use of your personal information, you can make a complaint to us at rachel(at)rachelwayte.com
You can also complain to the ICO if you are unhappy with how we have used your data.
The ICO’s address:
Information Commissioner’s Office
Helpline number: +44 (0)303 123 1113
ICO website: https://www.ico.org.uk